Candidate Agreement – GDPR
Clear Choice Recruitment Ltd is a recruitment agency that provides work-finding services to its clients and work-seekers. Clear Choice Recruitment Ltd must process personal data (including sensitive personal data) so that it can provide these services – in doing so, Clear Choice Recruitment Ltd acts as a data controller.
You may give your personal details to Clear Choice Recruitment Ltd directly, such as on an application or registration form or via our website www.clearchoicerecruitment.com, or we may collect them from another source such as a job boards. Clear Choice Recruitment Ltd must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with the terms of the following statement.
Purpose of processing and legal basis:
Clear Choice Recruitment Ltd will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:
- Consent
- Legitimate Interest
Consent
By giving consent you agree that Clear Choice Recruitment Ltd can hold and process personal information about you for a period of 2 years. Examples of the information you may provide us with are as follows:
Personal data including:
- Name
- Date of birth
- Contact details, including telephone number, email address and postal address
- Experience, training and qualifications
- CV
- National insurance number
- ID
Sensitive personal data including:
- Disability/health condition relevant to the role
- Criminal convictions
Your consent to process the above personal data will be for the following purposes:
- To provide you with work-finding services.
- To process or transfer your personal data to our clients in order to provide you with work-finding services, provided you agree with them.
- To process your data on a secure, internal CRM system in order to provide you with work-finding services.
- Enabling you to submit your CV, apply online for jobs or to subscribe to alerts about jobs we think may be of interest to you.
- Allowing you to participate in the interactive features of our services, when you choose to do so.
- Verifying details, you have provided using third party resources (such as psychometric evaluations or skills tests), or to request information (such as references, qualifications and potentially any criminal convictions, to the extent that this is appropriate and in accordance with local laws)
- Send you details of reports, promotions, offers, networking and client events, and general information about the industry sectors which we think might be of interest to you.
- Market excerpts of your details to our Client base with the purpose of generating interest and suitable jobs on your behalf (only where we have obtained your express consent to do so in advance)
- You have a right to withdraw your consent at any time by informing us that you wish to do so.
Legitimate Interest
Where Clear Choice Recruitment Ltd has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
- When executing candidate sourcing services for our client(s) and a candidate has placed their details on a job board, we would process your data from a job board to contact you to discuss this opportunity or similar roles.
- When a candidate has made a direct application to one of our jobs via job boards and/or directly through our website www.clearchoicerecruitment.com
Source of the personal data:
Clear Choice Recruitment Ltd sourced your personal data/sensitive personal data directly from you, the data subject or by the following means:
- Job board & CV databases
- Company website
- Social Media
- A publicly accessible 3rd party source
Categories of data Clear Choice Recruitment Ltd may collect on you:
Personal data:
- Name
- Contact information such as email addresses and telephone numbers
- Demographic information such as post code
- Current and historic employment details
- Curriculum Vitae (CV)
- Employment preferences
Sensitive personal data:
- Eligibility to work in the UK.
- Disability/health condition (where relevant to the role)
- Criminal convictions
Recipients of your personal data:
Clear Choice Recruitment Ltd will share your information with prospective employers to increase your chances of securing the job you want. Where appropriate and in accordance with local laws and requirements, we may also use your personal data for things like marketing, profiling and diversity monitoring. Where appropriate, we will seek your consent to undertake some of these activities.
Where Clear Choice Recruitment Ltd has obtained your consent to process your personal and sensitive personal data, we will do so for 2 years. Upon expiry of that period Clear Choice Recruitment Ltd will seek further consent from you. Where consent is not granted, Clear Choice Recruitment Ltd will cease to process your personal data and sensitive personal data.
Your Rights
You have the absolute unrestricted right to withdraw your consent at any time. Please be aware that you have the following data protection rights:
- The right to be informed about the personal data Clear Choice Recruitment Ltd processes on you.
- The right of access to the personal data Clear Choice Recruitment Ltd processes on you
- The right to rectification of your personal data
- The right to erasure of your personal data in certain circumstances
- The right to restrict processing of your personal data.
- The right to data portability in certain circumstances
- The right to object to the processing of your personal data that was based on a public or legitimate interest.
- The right not to be subjected to automated decision making and profiling.
- The right to withdraw consent at any time.
- If the purpose of using the data for which we have received your consent changes, we will seek new consent, setting out the new purpose.
Where you have consented to Clear Choice Recruitment Ltd processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Richard Shorten (Director) on richard@clearchoicerecruitment.com or 02921 40 60 64.
Complaints or queries:
If you wish to complain about this privacy notice or any of the procedures set out in it, please contact: Richard Shorten (Director) on richard@clearchoicerecruitment.com or 02921 40 60 64.
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.